Determination of Grade Point Average (GPA)
A letter grade of A, B, C, D, or F is assigned and for the purposes of calculating a student’s average, these are assigned a numeric point value of 4, 3, 2, 1, and 0 respectively.

The credit value of each course is multiplied by the points earned, thereby resulting in a grade point for every course. For example:

ENG 1500   – 3 credits grade of A = 3 credits x 4 points = 12 grade points
PSY 1100   – 3 credits grade of C = 3 credits x 2 points = 6 grade points
BIO 1200    – 4 credits grade of B = 4 credits x 3 points = 12 grade points
LAW 1100  – 3 credits grade of F = 3 credits x 0 points = 0 grade points
Total:            13 credits = 30 grade points

The grade point average is calculated by dividing the total grade points by the total credits. In the case illustrated above, the GPA is 2.31.

The following designations are not calculated into the grade point average (GPA):

Incomplete ( I )
The “I” designation is used when the student has not completed the course requirements for extenuating circumstances, such as illness or bereavement, and has been granted an extension of time in which to do so. An “I” is not intended to give an extension to students who have failed to satisfactorily complete the course elements within the prescribed time.

Add/Drop and Withdrawal (W)
Students have 10 days from the start of the semester to change course status. Adding a course requires the permission of the instructor. The student who drops a course by the Add/Drop date will have no mention of it on the academic record. A course dropped after that date but before the deadline for withdrawal will obtain a ‘W’ notation on the academic record. A student who drops a course after the deadline for withdrawal will obtain a grade of ‘F’ on the academic record, which will be calculated into the student average. Students who fail to formally withdraw from the college will be assigned ‘F’ grades.

The appropriate forms are available in the Office of the Registrar or from the departmental Dean/Director.

Transfer Credits (TC)
A 'TC' is not calculated into the grade point average. It is the student’s responsibility to initiate the process, either through the Academic Department or the Office of the Registrar.

Pass/Fail
These designations for certain courses, such as placements in some programs, carry no grade points and are not calculated into a grade point average.

Pass - The requirements of the course were achieved.
Fail - The course requirements were not achieved. The student must repeat the course.

Audit (AU)
Students may want to register in a credit course for general knowledge and/or other personal reasons without the obligation of completing the evaluations, which culminates in the awarding of a final grade. As such, the College provides students the opportunity to register in credit courses as audit, eliminating the grading requirements. Students registering in credit courses as audit will not be required to undertake course examinations or assignments nor will they receive a credit. The course will be recorded on the transcript and a grade of “AU” (audit) will be assigned. The course will not apply toward any Cambrian College diploma or certificate.
A student who is auditing a course may convert his/her audit status to “registered” before the deadline for registration. For full-time programs, the deadline is the tenth day of the beginning of the semester and for continuing education courses, the deadline is prior to the start of the second scheduled class. A student may not challenge a course through the Prior Learning Assessment and Recognition process after he/she has audited it.
Courses taken as audit are not considered in determining a student’s full-time or part-time enrolment status nor are they used in determining a course load for the purpose of financial aid.
Audit fees will be set through the College’s tuition fee protocol and will be consistent with the Tuition Fee Policy as established by the Ministry of Training, Colleges and Universities.
A student must declare his/her audit status through the Registrar’s Office at the time of registration and pay the appropriate course fees. This policy applies only to credit courses delivered in a classroom setting. Because of the nature of certain courses, class size restrictions, space constraints, possible legal restrictions, and/or safety factors, permission of the appropriate program coordinator/officer is required for registration with audit status.
A copy of the Auditing a Credit Course Policy may be obtained from the Office of the Registrar.

Grade Appeals
If a student wishes to appeal any final grade, he/she must provide the Registrar with the following information within 21 days of the posting of grades: the course and grade being appealed, and the reason for the appeal.

The Registrar will advise the student to discuss his/her concerns with the faculty member teaching the course and with the course Dean/Director to see if the matter can be resolved without the formal procedure. Should the appeal go forward, the committee members must be able to hear data that is measurable (i.e. the stated method of evaluation for the course and the manner in which this method was applied).

Problems such as personality conflict or harassment must either relate directly to the basis described above or be dealt with through other vehicles such as the Academic Grievance Procedure.

A copy of the Grade Appeal Policy and the Academic Grievance Procedure may be obtained from the Office of the Registrar.

Grade Reports
A semester summary for each student will be posted on Student 411 at the end of each session. To access the grade report summary visit the College website at www.cambriancollege.ca under Student 411. A printed copy of the grade report will only be sent to those students who request one, in writing, from the Office of the Registrar.

Repeated Courses
In the case of repeated courses, the best effort will be calculated into the GPA. All grades are recorded on the student’s transcript.

Academic Dishonesty
It is in the interest of all students and the College to ensure that the learning environment is free from all behaviour that would jeopardize the teaching and learning process. Such behaviour might include, but is not limited to, cheating, plagiarism, uttering of false statements to obtain concessions, and falsification of information.

First offence: A student caught cheating for the first time will receive an automatic zero for the specific test or assignment.

Second offence: A student caught cheating for a second time, whether in the same course or a different course, will receive an automatic ‘F’ grade for that course.

Third offence: A student caught cheating for a third time, regardless of the course involved, will receive an automatic suspension from all college programs for two years.

A record of all offenses is maintained in the student record housed in the Office of the Registrar.

Student Record
The Office of the Registrar is the official repository of the student record. All requests for information should be routed through it. The College has an obligation to protect an individual’s right to privacy as described in the Freedom of Information and Right to Privacy Act, 1987. Access is strictly controlled and governed essentially by the student’s wishes and the College’s responsibility. The guidelines are described in the policy respecting the Confidentiality of Student Records available from the Offices of the Vice President, Academic, and the Registrar/ Director of Student Affairs. Students should ensure that the Office of the Registrar is notified of any and all address changes. It is the student’s responsibility to ensure the accuracy of this information in the student file.