Purchasing Services
Key Details
Location
Floor 4, room 4020Cost
FreeHours of Operation
Monday to Friday, 8:30 a.m. to 4:30 p.m.
General Contacts
Overview
Purchasing Services is the central purchasing and contract management department for Cambrian College. Vendors are requested to make Purchasing Services their first point of contact when seeking to do business with the College. A Purchasing Services team member will direct you to the individual most qualified to evaluate your product or service.
Supply chain code of ethics
Our goal is to ensure an ethical, professional, and accountable Broader Public Sector Supply Chain.
Ontario Broader Public Sector (BPS) Supply Chain Code of Ethics
Goal
To ensure an ethical, professional, and accountable BPS supply chain.
Personal Integrity and Professionalism
Individuals involved with Supply Chain Activities must act, and be seen to act, with integrity and professionalism. Honesty, care, and due diligence must be integral to all Supply Chain Activities within and between BPS organizations, suppliers, and other stakeholders. Respect must be demonstrated for each other and for the environment. Confidential information must be safeguarded. Participants must not engage in any activity that may create, or appear to create, a conflict of interest, such as accepting gifts or favours, providing preferential treatment, or publicly endorsing suppliers or products.
Accountability and Transparency
Supply Chain Activities must be open and accountable. In particular, contracting and purchasing activities must be fair, transparent, and conducted with a view to obtaining the best value for public money. All participants must ensure that public sector resources are used in a responsible, efficient, and effective manner.
Compliance and Continuous Improvement
Individuals involved with purchasing or other Supply Chain Activities must comply with this Code of Ethics and the laws of Canada and Ontario. Individuals should continuously work to improve supply chain policies and procedures, to improve their supply chain knowledge and skill levels, and to share leading practices.
Please Note
Cambrian College will not accept goods or invoices from suppliers without a purchase order.
Cooperative purchasing
Cambrian College, along with other public sector organizations (currently: City of Greater Sudbury, College Boreal, Laurentian University, Rainbow District School Board, Conseil scolaire catholique du Nouvel-Ontario, Sudbury Catholic District School Board, Conseil scolaire public du Gran Nord de l’Ontario, Greater Sudbury Utilities, Health Sciences North and Science North) are members of the Sudbury Regional Buying Group. Member Agencies realize savings by combining individual requirements and seeking lower bids for larger volumes of goods and services.
If Cambrian College participates in these opportunities, a notice will be posted on the webpage indicating where the opportunity can be located.
Notice of participation in buying groups
This posting is a public notification that for the fiscal year starting April 1, 2024 and March 31, 2025, Cambrian College intends to participate in one of more procurements conducted by the following buying groups.
| Name of Group |
|---|
| Supply Ontario |
| Ontario Colleges Library Service |
| Ontario Education Collaborative Marketplace (OECM) |
| Sudbury Regional Buying Group |
| Kinetic GPO |
| Canoe Procurement Group of Canada |
Competitive costing
For goods and services
- Up to $10,000: Direct Procurement
- $10,000 – $121,200 Invitational Competitive Procurement Process conducted by Purchasing Services
- $121,200+ – Open Competitive Procurement Process
For construction
- Up to $25,000: Direct Procurement
- $25,000 to $121,200 Invitational Competitive Procurement Process conducted by Purchasing Services
- $121,200+ – Open Competitive Procurement Process
Please Note
Cambrian College is compliant with the Building Ontario Businesses Initiative Act. This will have an impact on the Procurements Cambrian conducts.
All open solicitations for Cambrian College will be posted on the Bonfire portal. Vendors interested in doing business with Cambrian College are encouraged to register for a free vendor account with Bonfire.
Vendor’s list
Purchasing Services maintains a Vendor List. Companies interested in receiving opportunities to provide quotes on individual procurements are encouraged to submit their company information to purchasing@cambriancollege.ca. As indicated above, Vendors are encouraged to register for an account with Bonfire.
Please Note
A contract will only exist between Cambrian College and a vendor when an official Cambrian College purchase order has been issued and accepted.
If you would like to learn more, view our Vendor’s guide.
For public disclosure of expense rules, please view our Travel, Meal, and Hospitality Expenses Policy.
Award Notice for Procurements Valued $100,000 or Greater
| Contract Number | Description of Procurement | Procurement Method | Posted Date and Location | Awarded Vendor | Vendor/Contractor Address | Award Date | Value of Contract |
|---|---|---|---|---|---|---|---|
| 24-103 | Battery Emulator and Test System | RFP | 27-Jul-23 Bonfire/Euna | Testforce Systems Inc. | 2-1795 Ironstone Manor Pickering, ON L1W 3W9 | 30-Oct-23 | $1,121,305.03 |
| 24-124 | Renewal of CRM | Sole Source Article 513 (b)(v) Article 513 (c)(i) | N/A | Frequency Foundry | 903 8 Ave SW #300 Calgary, AB T2P 0P7 | 30-Aug-23 | $146,052.50 |
| 24-156 | Chemistry Analyzers (Medical Laboratory) | Single Source Article 513 1(d) | N/A | Ortho Clinical Diagnostics | 200 Whitehall Dr. Markham, ON L3R 0T5 | 18-Oct-23 | $203,400.00 |
| 24-190 | Cambrian Student Council Renovation | RFQ | 18-Jan-24 Bonfire/Euna | Mr Nero Contracting and Restoration | 655 Lorne Street, Sudbury, ON P3C 4R3 | 21-Feb-24 | $273,234.00 |
| 24-197 | Construction of Entreprenuerial Hub | RFT | 2-Feb-24 Bonfire/Euna | Northern Construction Technology Inc. | Box 25; Markstay, ON P0M 2G0 | 18-Mar-24 | $586,470.00 |
| 24-208 | Oracle License Support (5 years) | Single Source Article 513 (c)(i) | N/A | Oracle Canada ULC | PO Box 4598; Postal STN A Toronto, ON M5W 4Y3 | 28-Mar-24 | $836,195.15 |
| 24-209 | Oracle License Support (5 years) | Single Source Article 513 (c)(i) | N/A | Oracle Canada ULC | PO Box 4598; Postal STN A Toronto, ON M5W 4Y3 | 28-Mar-24 | $822,951.19 |
| 24-210 | Renewal of Zoom Licenses | Single Source Article 513 (c)(ii) | N/A | Zoom Video Communications Inc. | 55 Almaden Blvd 6th Floor San Jose, CA 95113 | 4-Mar-24 | $120,232.00 USD |
Purchasing Services contacts
Manager, Financial Services
Senior Buyer
Buyer
Junior Buyer (RPT)